Employment

OVERVIEW: CommonStage Arts Festival Coordinator

As a part of Commonwealth Shakespeare Company’s CommonStage Initiative to bring more free arts programming to Boston Common following our marquee production each summer, CSC is excited to announce our inaugural CommonStage Arts Festival.

This event will welcome arts organizations from across Greater Boston, including theatre companies, museums, music and dance companies, and local visual and performing artists, and will provide the public with the opportunity to learn more about events and programming at a wide variety of venues across the city. CSC’s stage on Boston Common will host pop-up performances from a variety of music, theatre, and dance companies.

The primary function of the coordinator is to oversee administrative operations and communications with participating organizations and to coordinate with CSC’s administrative and production staff to ensure a prepared and smooth running event for all. 

Reports to: CSC’s General Manager

FLSA Status: Temporary; Part-Time; Non-Exempt employment on a W2

Location: Boston, MA

• Preparatory work to be completed remotely
• Occasional storage runs to our storage facilities in Canton/Stoughton, MA may be required during event week
• Event takes place on Boston Common at CSC’s performance site near Parkman Bandstand

Compensation: $25 per hour, with any hours over 40 in a given week payable at an overtime rate of $37.50 per hour. Anticipated total hours for the project are ~150. Payments will be made in the week following completion of work, typically on Thursdays. Candidates must be located within commuting distance of the Boston Common as housing is not provided.

Engagement Dates: ASAP – August 16, 2024. The CommonStage Arts Festival is scheduled for August 10, 2024. We anticipate part time work (~10 hours a week) to begin as early as June  with full-time work the week of August 5th leading up to the event and part time wrap-up work the week of August 12th.

DUTIES AND RESPONSIBILITIES:

• Work closely with CSC’s General Manager to create participation parameters for organizations. Manage screening and sign up process for participating organizations. 
• Serve as the primary point of communication for participating organizations for all logistical details. Create and distribute digital participant packets. 
• Work closely with the SOTC Director of Production to determine and communicate load in and out procedures for participating organizations as well as other pertinent technical site support details. 
• Similarly, serve as liaison between participating organizations and CSC’s production team for possible select performative pieces that may be presented on CSC’s outdoor stage. 
• Manage volunteer recruitment, communication and logistics for the event. 
• Serve as on-site coordinator for Arts Festival event, managing a team of CSC staff and volunteers to welcome and support both participating organizations and general public attendees. 
• Work with CSC’s Marketing and Communications manager to create and distribute materials for event promotion both to organizations and the general public. 
• Generate and distribute post-event survey materials to participants for event feedback. Participate in internal post-mortem discussions to improve event for the future. 

REQUIREMENTS AND QUALIFICATIONS:

• On-site job requirements
  • Ability to lift and carry 50lbs
  • Ability to navigate stairs and uneven terrain
  • Ability to navigate in low-light, outdoor settings
  • Valid driver’s license
  • 18+ years of age
  • Experience with and ability to meet all duties and responsibilities as listed above

• Desired qualifications:
  • Knowledge of greater Boston Theatre community
  • Experience in Project/Event Management
  • Excellent organizational and time management skills
  • Experience in managing staff and volunteers
  • Strong leadership and communication skills
  • Ability to work independently and as part of a team
  • Experience with outdoor events a plus, particularly in CSC programs
  • Personal vehicle a plus

APPLICATION INSTRUCTIONS: Interested candidates should send a cover letter and resume to employment@commshakes.org with the subject line “CommonStage Arts Fest Coordinator”. We will be interviewing for this position on a rolling basis and encourage interested candidates to apply ASAP. No phone calls please. 

ADDITIONAL INFORMATION:
CSC is an equal opportunity employer and does not discriminate against employees based on race, color, religion, sex, national origin, age, disability, or genetic information. Professionals of all identities, backgrounds, and abilities are strongly encouraged to apply. CSC’s mission and values are summarized on our website at commshakes.org/mission-history. The applicant’s experience should reflect a commitment to these values. We celebrate diversity and access and are committed to creating an inclusive environment for all employees. CSC is a place where everyone can grow, so however you identify and whatever background you bring with you, please apply if this is a position that interests you.

Commonwealth Shakespeare Company is a participant in the Line Drawn Community Standards Initiative to prevent harassment and abuse in the New England performing arts community and requires all staff, contractors, and volunteers to abide by these standards. By developing programs and resources specifically for the needs of the New England performing arts community, Line Drawn aims to create safer and more equitable work environments. We are committed to this Initiative because preventing harassment and abuse is not optional – it is a requirement for creating theatre. More information can be found at commshakes.org/linedrawn/

All events will be held in accordance with the most up to date state, city, and industry safety protocols regarding COVID-19. CSC will require all staff and performers to provide proof of a completed FDA-approved vaccine regimen for COVID-19. This policy allows for exemption accommodations for disability or religious reasons. Additional protocols regarding masking, testing, and/or vaccine booster requirements, if necessary, will be announced closer to commencement of in-person work.